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In Trainer Suite, a session is one specific delivery of a training. A training is the main programme or course, while a session is one occurrence of that training on a particular date, time, location, or with a specific group of attendees.
For example, if you create a training called Leadership Development Workshop, you may deliver that training several times to different teams or clients. Each delivery can be created as a separate session under the same training.
This allows you to collect feedback for every session separately while keeping all the results connected to the main training. As long as the training continues to exist, you can keep adding repeated sessions under it.
Log in to your Enquete account and go to your main dashboard.
At the top of your dashboard, click View Trainer Dashboard.
This will take you to the Trainer Dashboard, where you can see the trainings available on your account.
On the Trainer Dashboard, select the training you want to create a session under.
After selecting a training, Enquete will open the dashboard for that specific training.
On the training dashboard, you can view important information about the training, such as the number of sessions, number of attendees, respondents, response rate, and average satisfaction.
To create a session, go to the top right corner of the training dashboard.
Click New Session. This button appears below the Create Survey option.
Enquete will open the new session form. This is where you enter the details for the specific training session you want to create.
In the scheduling section, set the date and time when the session will begin.
You also need to enter the duration of the session in minutes. For example, if the session will last for one hour, enter 60 minutes. If the session will last for two hours, enter 120 minutes.
In the session details section, add information about the session itself.
You can choose whether the session is an in-person session or a virtual session. If the session is in person, add the physical location where the training will take place. If the session is virtual, add the online meeting link that participants will use to join.
The attendees section is where you add the people who will attend the session.
You need the email addresses of the attendees if you want Enquete to send them the feedback survey after the session.
There are three ways to add attendees:
Upload CSV
If you already have the attendees in a CSV file, click Upload CSV and upload the file. This is useful when you have many attendees to add at once.
Paste emails
If you only have a small number of attendees, click Paste emails and paste the email addresses directly into the field.
Select from group
You can also select attendees from an existing group. This may include groups from previous trainings or sessions. Select the group you want to use, and Enquete will load the email addresses connected to that group.
In the survey send settings section, choose when the feedback survey should be sent to attendees.
There are three send rule options:
Immediately when I mark session complete
Use this option if you want the survey to be sent only when the trainer manually marks the session as complete. This gives the trainer full control over when the survey is released.
Right after session end - auto from calendar
Use this option if you want Enquete to send the survey automatically when the session ends. The end time is calculated based on the session start time and the duration you entered in the scheduling section.
Specific time
Use this option if you want to choose the exact date and time when the survey should be sent. After selecting this option, choose the date and time for the survey delivery.
You can also set a reminder for attendees who have not completed the survey after it has been sent.
The reminder is set in days after the survey is sent. For example, you can set a reminder after 2 days, or you can choose a longer period, such as four days, depending on how much time you want to give attendees before reminding them.
Reminders help improve the response rate by encouraging attendees to complete the survey if they have not already done so.
You can also choose whether responses should be anonymous by default.
To make responses anonymous, enable Anonymous responses by default. When this option is enabled, respondent names are hidden in the results. This can help participants feel more comfortable giving honest feedback about the training.
If you want to see which attendee submitted each response, leave this option disabled.
Use anonymous responses when you want participants to give open and honest feedback without their names being shown in the results.
After filling in the session schedule, session details, attendees, survey send rule, and reminder settings, click Create Session.
The session will now be created under the selected training.
After creating the session, return to the dashboard for that training.
You will see the new session listed under the training, together with the details you entered. As feedback is collected, the training dashboard will update with session activity, attendees, respondents, response rate, and satisfaction information.
